Microsoft Word — Keyboard Shortcuts

Microsoft Word — Keyboard Shortcuts (Category-wise, Searchable)

All categories File Editing Formatting Paragraph & Layout Navigation Selection Reviewing Insert & Objects Tables View & Window Accessibility Other / Productivity

Category	Shortcut (Windows)	Shortcut (Mac)	Description
File	Ctrl+N	Cmd+N	Create a new document
File	Ctrl+O	Cmd+O	Open an existing document
File	Ctrl+S	Cmd+S	Save the current document
File	F12	Cmd+Shift+S	Save As
File	Ctrl+P	Cmd+P	Print
File	Ctrl+W / Ctrl+F4	Cmd+W	Close the document window
File	Alt+F, T	—	Open Options (Backstage → Options)
File	Ctrl+Alt+S	Cmd+Option+S	Split window
File	Ctrl+Shift+S	Cmd+Shift+S	Open 'Save As' or Styles depending on context
Editing	Ctrl+Z	Cmd+Z	Undo
Editing	Ctrl+Y	Cmd+Y / Cmd+Shift+Z	Redo / Repeat
Editing	Ctrl+X	Cmd+X	Cut
Editing	Ctrl+C	Cmd+C	Copy
Editing	Ctrl+V	Cmd+V	Paste
Editing	Ctrl+Alt+V	Cmd+Option+V	Paste Special dialog
Editing	Ctrl+A	Cmd+A	Select all
Editing	Ctrl+F	Cmd+F	Find
Editing	Ctrl+H	Cmd+Shift+H	Find & Replace
Editing	Ctrl+K	Cmd+K	Insert or edit hyperlink
Editing	Ctrl+Shift+C	Cmd+Shift+C	Copy formatting (Format Painter source)
Editing	Ctrl+Shift+V	Cmd+Shift+V	Paste formatting (use Format Painter)
Editing	Ctrl+Enter	Cmd+Enter	Insert page break
Editing	Ctrl+Shift+Enter	—	Insert column break
Formatting	Ctrl+B	Cmd+B	Bold
Formatting	Ctrl+I	Cmd+I	Italic
Formatting	Ctrl+U	Cmd+U	Underline
Formatting	Ctrl+Shift+W	—	Underline words only
Formatting	Ctrl+Shift+K	Cmd+Shift+K	Small caps
Formatting	Ctrl+Shift+> / Ctrl+Shift+<	Cmd+Shift+> / Cmd+Shift+<	Increase / decrease font size
Formatting	Ctrl+Shift+N	Cmd+Shift+N	Apply Normal style
Formatting	Ctrl+Alt+1	Cmd+Option+1	Apply Heading 1
Formatting	Ctrl+Alt+2	Cmd+Option+2	Apply Heading 2
Formatting	Ctrl+Alt+3	Cmd+Option+3	Apply Heading 3
Formatting	Ctrl+Shift+V (after copy)	Cmd+Option+V	Paste formatting only (when supported)
Formatting	Ctrl+Space	Cmd+Space	Clear character-level formatting
Formatting	Ctrl+=	Cmd+=	Toggle subscript
Formatting	Ctrl+Shift+=	Cmd+Shift+=	Toggle superscript
Paragraph & Layout	Ctrl+E	Cmd+E	Center paragraph
Paragraph & Layout	Ctrl+L	Cmd+L	Left align
Paragraph & Layout	Ctrl+R	Cmd+R	Right align
Paragraph & Layout	Ctrl+J	Cmd+J	Justify
Paragraph & Layout	Ctrl+M / Ctrl+Shift+M	Cmd+M / Cmd+Shift+M	Increase / decrease indent
Paragraph & Layout	Ctrl+1 / Ctrl+2 / Ctrl+5	Cmd+1 / Cmd+2 / Cmd+5	Single / Double / 1.5 line spacing
Paragraph & Layout	Ctrl+Shift+T	—	Decrease hanging indent
Paragraph & Layout	Ctrl+Alt+T	—	Insert trademark symbol (™) via AutoCorrect in some setups
Navigation	Ctrl+Home / Ctrl+End	Cmd+Home / Cmd+End	Go to start / end of document
Navigation	Page Up / Page Down	Fn+Up / Fn+Down	Move up / down by one screen
Navigation	Ctrl+Left / Ctrl+Right	Option+Left / Option+Right	Move one word left / right
Navigation	Ctrl+Up / Ctrl+Down	Option+Up / Option+Down	Move one paragraph up / down
Navigation	Ctrl+G	Cmd+Option+G	Open 'Go To' dialog (jump to page, line, bookmark)
Navigation	Shift+F5	Shift+F5	Return to last edit location
Selection	Shift+Arrow	Shift+Arrow	Extend selection by character/line
Selection	Ctrl+Shift+Arrow	Cmd+Shift+Arrow	Select by whole words
Selection	Ctrl+Shift+Home / Ctrl+Shift+End	Cmd+Shift+Home / Cmd+Shift+End	Select to start / end of document
Selection	Shift+Click	Shift+Click	Select continuous block with mouse
Selection	Ctrl+Click	Cmd+Click	Select multiple non-contiguous items (objects)
Reviewing	F7	Cmd+Shift+;	Spelling & Grammar check
Reviewing	Ctrl+Alt+M	Cmd+Option+A	Insert a comment
Reviewing	Ctrl+Shift+E	Cmd+Shift+E	Track Changes on / off
Reviewing	Alt+R, A, C	—	Accept change (via ribbon keytips sequence)
Reviewing	Alt+R, J, D	—	Reject change (via ribbon keytips sequence)
Reviewing	Ctrl+Alt+I	—	Open Document Inspector (Remove personal info)
Insert & Objects	Alt+N, P	—	Insert picture (ribbon sequence)
Insert & Objects	Alt+N, T	—	Insert table (ribbon sequence)
Insert & Objects	Alt+Shift+D	—	Insert date field
Insert & Objects	Alt+Shift+T	—	Insert time field
Insert & Objects	Ctrl+F9	Cmd+F9	Insert field braces (for fields like TOC, Page)
Insert & Objects	Alt+Ctrl+F	—	Insert footnote
Insert & Objects	Alt+Ctrl+D	—	Insert endnote
Insert & Objects	Ctrl+Alt+I	Cmd+Ctrl+I	Switch in/out of Print Preview / Read Mode
Tables	Tab / Shift+Tab	Tab / Shift+Tab	Move to next / previous cell (create new row at end)
Tables	Alt+Home / Alt+End	—	Move to first / last cell in row
Tables	Alt+Page Up / Alt+Page Down	—	Move to first / last cell in column
Tables	Ctrl+Alt+Shift+T	—	Insert table (legacy shortcut in some versions)
View & Window	Ctrl+F1	Cmd+Option+R	Show or hide the Ribbon
View & Window	Alt+W, Q	—	Open Zoom dialog (ribbon sequence)
View & Window	Alt+W, I	—	Switch to Print Layout / Web Layout / Read Mode (ribbon)
View & Window	Ctrl+Alt+S	Cmd+Option+S	Split window
View & Window	Ctrl+Alt+V	Cmd+Option+V	Paste Special
Accessibility	Alt+Shift+N	—	Open Accessibility Checker (ribbon sequence)
Accessibility	Ctrl+Alt+Z	Cmd+Option+Z	Access Navigation / focus in some dialogs
Other / Productivity	Alt+F8	—	Open Macros dialog
Other / Productivity	Alt+F11	—	Open Visual Basic Editor
Other / Productivity	Ctrl+Shift+F	Cmd+Shift+F	Open Font dialog
Other / Productivity	Ctrl+Shift+P	Cmd+Shift+P	Open Font size box
Other / Productivity	Shift+F3	Cmd+Shift+K	Change case (lower/upper/title)
Other / Productivity	Ctrl+Alt+1 / 2 / 3	—	Apply Heading 1 / 2 / 3 (alternate series)
Other / Productivity	F12 then Alt+P	—	Quick preview / publish (depends on add-ins)

Tip: use the search box to filter by key (e.g. "Ctrl+S"), description ("save"), or category. Press / to jump to search.